Free HR software
for small teams.
Leave, timesheets & onboarding in one simple app,
without the price tag of legacy HR tools.
FlexDays gives small teams everything they need to run HR: requesting time off, tracking hours, and onboarding new people, all in one fast app on mobile and web. Free for teams up to 10, and it grows with you at just $2/employee as you scale.
The simple, affordable HR app small businesses actually want
Most HR tools are built for big companies: heavy, expensive, and full of features a small team will never touch. FlexDays takes the opposite approach: the everyday essentials done brilliantly: requesting time off, tracking timesheets, and onboarding new people, all in one clean app, on mobile and web.
If your team still runs leave through spreadsheets, WhatsApp, or email chains, FlexDays replaces that with one always-accurate system that sets up in under five minutes. And it's genuinely free for teams up to 10, with no credit card and no time limit.
It isn't only for small teams, either: FlexDays grows with you, scaling to 50, 100, or more employees on the same platform at a flat $2 per employee / month. Free is how you start, not a ceiling.
Your legacy HR system is costing you more than you think.
Clunky software, expensive licenses, and endless spreadsheets are the norm, but they don't have to be. FlexDays is built from the ground up to be fast to set up, easy to use, and priced fairly for businesses of every size.
See what's inside →Everything your HR team needs,
nothing it doesn't.
FlexDays ships with the core features your team will actually use, and grows with you as we build the full HR super app.
Leave Management
Employees request time off in seconds. Smart balance tracking for annual, sick, WFH, and custom leave types, all automatic.
✦ Phase 1Timesheet Tracking
Timesheets integrated directly with leaves and your configured working schedule. No double entry, no sync headaches.
✦ Phase 1One-Tap Time Tracker
Start a timer in one tap or clock in and out. Track time against projects and tasks, flag billable work, add it live or by hand, and every entry flows straight into the timesheet.
✦ Phase 1Time Reports
See exactly where time goes across dashboard, summary, detailed, weekly and attendance views. Filter by person, project or billable, compare worked vs. expected hours, then export to CSV or Excel and save reports to share.
✦ Phase 1Working Schedule Config
Admins define working days, weekends, and shifts per location. Timesheets and leave balance calculations follow automatically.
✦ Phase 1Team-Based Approvals
Multi-level approval flows configured per team. Team Admins and HR can set up custom approval chains without IT.
✦ Phase 1Multi-Country Holidays
Public holidays applied automatically by country and location. Teams across borders always get the right days off.
✦ Phase 1Bulk Employee Onboarding
Import your entire workforce from an Excel file. No manual data entry, your team is ready to go in minutes.
✦ Phase 1Smart Notifications
Real-time push notifications for approvals, balance reminders, and team updates. Everyone stays in the loop.
✦ Phase 1HR Analytics & Heatmaps
Leave heatmaps, absence trends, team availability, and balance reports. See your whole workforce at a glance, beyond tracked time.
⏳ Coming SoonPayroll Integration
Connect leave balances and timesheets directly to payroll. Eliminate manual reconciliation forever.
⏳ Coming SoonAI HR Assistant
✦ Our VisionThis is where we're headed, and we want to be upfront about it. The goal is a day where you describe what you need in plain language and FlexDays handles it instantly. No clicks, no menus, no training required.
The trio that actually
works together.
Most HR tools treat timesheets and leave as separate systems. FlexDays connects them from day one, so your data is always consistent and your team never has to reconcile manually.
Admin configures the schedule once
Set working days, shift hours, and locations per team. Everything downstream uses this as the single source of truth.
Leave is deducted from the schedule automatically
Approved leave days are reflected immediately in timesheets. No manual adjustments, no reconciliation ever.
Balances stay accurate in real time
Leave balances update the moment a request is approved, cancelled, or modified, always live, always correct.
Managers see the full picture
Team schedules, leave overlaps, and working hours in one unified view. No switching between apps.
A guided checklist gets you
HR-ready in six quick steps.
A step-by-step onboarding checklist walks you through everything right inside the app. No IT department, no implementation fees, no training required.
🏢 Company setup
Add your basic company information, headquarters, and country. This is the foundation everything builds on.
🗓️ Public holidays
Public holidays are pre-loaded for your country, just review and confirm the days that apply to your team.
📅 Working days
Set your work schedule, which days are working days, weekends, and shifts. Timesheets and balances follow this.
🌿 Leave types
Define your leave categories, annual, sick, WFH, and any custom types your company needs, each with its own rules.
🏛️ Org structure
Add your departments and teams so approvals route correctly and everyone lands in the right place.
👥 Import employees
Add your team members via Excel bulk import or invite them individually. Leave balances are set instantly.
✓ That's it, onboarding complete. Employees submit requests, managers approve, and HR has full visibility.
One platform,
on every screen.
Employees and admins alike get both the mobile app and the full web portal. Request leave, track time, run reports, approve, and manage your team from whichever you prefer, always in sync.
Fair pricing.
No surprises.
Free for small teams. Competitively priced as you grow. Billing handled securely through Paddle.
- Up to 10 employees
- Leave management & balances
- Timesheet tracking
- One-tap time tracker & clock in/out
- Projects, tasks & billable time
- Time reports & CSV/Excel export
- Working schedule configuration
- Multi-country holiday support
- Team-based approvals
- Bulk Excel employee import
- Mobile app (iOS & Android)
- Everything in Starter
- Scales with your headcount
- No setup fees, cancel anytime
- Only pay for employees over 10
This is just the beginning.
FlexDays starts with leave, timesheets and time tracking, and grows into the complete HR super app that replaces every tool in your HR stack.
Core HR Foundation
- Leave management & balances
- Timesheet tracking
- Time tracker (projects, tasks & billable)
- Clock in/out with breaks
- Time reports & CSV/Excel export
- Working schedule configuration
- Team-based multi-level approvals
- Bulk employee onboarding
- Multi-country public holidays
- Part-time employee schedules
- Balance carry-over rules
- Mobile-first (iOS & Android)
Analytics & Integrations
- HR analytics & leave heatmaps
- Payroll integration
- SSO (Single Sign-On)
- Leave statement PDF export
- Swap leave between employees
- Extra workday requests
Full HR Super App
- Recruitment & ATS
- Performance reviews
- Org chart & directories
- Employee self-service portal
- Benefits & compensation
- Onboarding workflows
- One HR platform for everything
- AI HR Assistant: describe what you need in plain language and FlexDays does it. "Approve all pending requests from engineering"
Questions, answered.
Is FlexDays really free for small teams?
Yes, completely free for teams of up to 10 employees, with no time limit and no credit card. You get leave management, timesheets, working schedules, multi-country holidays, team approvals, and the mobile app. Above 10 it's just $2 per employee/month.
What's the best free HR app for a small business?
FlexDays is built for small businesses that find legacy HR tools too expensive and complex. It sets up in under 5 minutes, works on mobile and web, and combines leave, timesheets, and onboarding in one place, free up to 10.
Does it work for larger or growing teams?
Yes. FlexDays scales from a handful of people to hundreds on the same platform, with team-based approvals, HR analytics, and multi-country support for distributed workforces. Free is how you start, not a ceiling.
How much does it cost after 10 employees?
A flat $2 per employee/month, and you only pay for employees beyond the first 10. No setup fees, cancel anytime. Billing is secure via Paddle.
Be first to try FlexDays.
We're putting the finishing touches on FlexDays. Join the waitlist and we'll email you the moment it's live. Early members get founding perks.
Built by two founders who were tired of overpriced, bloated HR tools. FlexDays is our answer: simple, affordable HR that just works.