Free employee
leave tracker.
A clean spreadsheet to track staff leave for small teams — with balances that calculate themselves, dropdowns to avoid typos, and a live team summary. Free to download, no strings.
Get your free copy
Enter your email to download the tracker instantly — you'll also get early access to FlexDays when we launch.
| Employee | Allowance | Taken | Remaining |
|---|---|---|---|
| Sara Ahmed | 21 | 3 | 18 |
| John Lee | 21 | 1 | 20 |
| Maria Santos | 25 | 0 | 25 |
| Ahmed Ali | 21 | 5 | 16 |
Balances update automatically as you log leave.
What's inside the tracker
Simple enough to use today, useful enough to keep.
Auto-calculating balances
Enter each person's allowance once. Days taken and remaining update themselves as you log leave.
Dropdowns, no typos
Pick the employee, leave type, and status from clean dropdown lists on the Leave Log tab.
Team summary
A live overview: headcount, total allowance, approved and pending days, and remaining balance.
Custom leave types
Annual, sick, WFH, unpaid, parental — edit the list to match your company.
Works everywhere
Opens in Excel, Google Sheets, and LibreOffice. No sign-up to use the file.
Genuinely free
Yours to keep and share. No watermark, no locked cells, no catch.
Or skip the spreadsheet entirely
A tracker is a great start — but spreadsheets break as you grow. FlexDays does all of this automatically: leave requests, approvals, balances, timesheets, and onboarding in one simple app. Free for teams up to 10, and it scales with you.
Join the FlexDays waitlist →Questions
Is the leave tracker really free?
Yes, completely free to download and use. Enter your email and you'll get the Excel file plus early access to FlexDays when it launches.
Does it work in Excel and Google Sheets?
Yes — it's an .xlsx file that opens in Microsoft Excel, Google Sheets, and LibreOffice. Balances calculate automatically when you open it.
What does the tracker include?
An Employees tab with automatic Days Taken and Remaining balances, a Leave Log with dropdowns for employee, leave type and status, a team Summary with live totals, and editable settings.
What if I outgrow the spreadsheet?
That's exactly what FlexDays is for — it automates leave, timesheets, approvals, and onboarding in one app, free for teams up to 10 and scaling to any size.